AN ORDINANCE ESTABLISHING THE OFFICE OF RECORDER/CITY ADMINISTRATOR FOR THE CITY OF YAMHILL, OREGON; AUTHORIZING THE APPOINTMENT OF CITY ADMINISTRATOR AND PRESCRIBING THE DUTIES AND CONDITIONS UNDER WHICH HE OR SHE WILL SERVE.

The City of Yamhill ordains as follows:

Section 1. Creation of Office and Term Of Office. The Office of City Administrator is hereby created. The Mayor Shall appoint the City Administrator, with the majority vote of the City Council. The appointment shall be for an indefinite term, but the City Administrator may at any time be removed by the Mayor, with consent of the City Council, and the action of the Council in removing the City Administrator shall be final.

Section 2. Powers and Duties. The powers and duties of the City Administrator shall be the following:

(A) Plans, directs and reviews the work of the department heads, supervises all city employees consistent with the chain of command and personnel policies of the city.

(B) Whenever necessary to fill vacancies in administrative positions that are required by law or Charter to be appointments of the Mayor and City Council, the City Administrator shall submit the names of qualified individuals for approval by the Mayor and City Council. No appointment or dismissal to an administrative office shall be made without the City Administrators views having been considered. The City Administrator may recommend disciplinary action of any such appointee when it would be in the best interest of the City, and the governing body shall fully consider the City Administrator's recommendations. All recommendations for appointment or removal shall be based solely on the merit, qualifications, or disqualifications of the employee concerned without regard to his political beliefs or affiliations.

(C) Supervises and works with the preparation of the annual budget; reviews and approves departmental needs and estimates and transmits budget to Budget Committee for review and final action.

(D) Works and supervises the receipt and disbursement of monies and investments of city funds; directs daily budgetary affairs and administration. Serves as chief purchasing and business agent of the city, making all purchases under $500.00; meets with vendors, contractors, salesmen and consultants and is responsible for the efficient expenditure of city funds.

(E) Meets with the City Council in regular and special meetings, gives information and transmits special or regular reports covering varied problems of municipal operations and advises council members in the deliberations on policy or legislative matters.

(F) Attends Planning Commission meetings; process applications for staff review, comprehensive plan and ordinance revisions and interpretation and development; assist in the processing of variance, partitions and land use permits; have knowledge of and enforce the zoning laws for the city.

(G) Meets with private citizens seeking information on city organization, zoning, budget, development and other issues of city concern.

(H) Meets with representatives of various governmental agencies on varied problems involved in the coordination of city services with those of other governmental units, the negotiation of agreements, disposition of complaints and matters.

(I) Attends meetings as a representative of the municipal government and prepares and delivers speeches.

(J) Confers with department heads and others on varied operating and administrative problems; reviews department plans, programs and procedures; and suggests new innovations or methods to improve the standard of services rendered by the city.

(K) Conducts correspondence on varied public contact problems and prepares or supervises the preparations of informative materials for publication.

(L) The City Administrator will serve as City Elections Officer, as prescribed by State Law.

(M) The City Administrator will not enter into contractual agreements without approval of the Mayor and City Council.

The City Administrator will perform such other duties as may be required by the Mayor and City Council, not inconsistent with the City Charter, any City Law or Ordinance.

Section 3. Compensation and Bonding. The City Council shall set the compensation and bonding of the City Administrator.

Section 4. Repeal. All ordinances or parts of ordinances dealing with establishing and authorizing the appointment of the City Administrator that are in conflict herewith are hereby repealed.