AN ORDINANCE OF THE CITY OF YAMHILL, PERTAINING TO THE ESTABLISHMENT OF CITY RULES, IN ACCORDANCE WITH CHARTER CHAPTER IV, SECTION 13, MAY ALSO BE KNOWN AS THE COUNCIL RULES ORDINANCE.

WHEREAS, the current City Charter, Chapter IV, Section 13, states that the Council shall adopt rules for the government of its members and proceedings; and

WHEREAS, the current City Recorder/Treasurer is attempting to reorganize City Hall to abide by all Charter requirements; and

WHEREAS, the Council has reviewed and approved suggested Council Rules; NOW THEREFORE

THE CITY OF YAMHILL ORDAINS AS FOLLOWS:

Section 1 Regular meeting date and time. The council shall hold its regular meetings on the second and fourth Wednesday of each month beginning at seven p.m. local time, except when said day falls on a legal holiday, in which event the council shall meet at the same hour on the following day. Regular meetings may be canceled by the council if done at an earlier regularly scheduled meeting; however, council must meet at least once each month.

Section 2 Meeting place. The council shall meet at the Community Center unless its members determine another location for a special purpose meeting. All meetings of the council shall be open to the public. The minutes of council meetings shall be kept in a book to be known as the journal which shall be a public record.

Section 3 Notice of meeting and agenda. The council shall cause to be posted at the door of City Hall and the Community Center, at least twenty-four hours before each regular meeting, a notice of the place, date, and hour of such meeting. The notice shall also include a list of the principal subjects anticipated to be considered at the meeting, but this requirement shall not limit the ability of a governing body to consider additional subjects.

Section 4 Special meetings. In accordance with City Charter, Chapter IV, Section 13, the Mayor upon his own motion may, or at the request of two members of the council shall, by giving notice thereof to all members of the Council then in the City, call a Special Meeting of the Council for a time not earlier than three nor later than forty-eight hours after the notice is given. Special meetings of the Council may also be held at any time by the common consent of all the members of the Council.

Section 5 Recessed meetings. At any regular meeting, the council may recess to a specified time thereafter, and the recessed meeting shall be deemed a regular meeting at which all business shown on the agenda for the regular meeting may be transacted in the same manner and with the same force and effect as at a regular meeting held at the time appointed by the ordinance in this chapter.

Section 6 Legislative business. In the transaction of legislative business, the council shall act only by ordinance. The ayes and nays shall be recorded upon each ordinance and entered in the journal.

Section 7 Administrative business. In the transaction of administrative business, the council may act by ordinance, resolution or motion. The ayes and nays shall be recorded for each ordinance or resolution and entered in the journal.

Section 8 Order of business. The minutes of the last regular meeting and the minutes of recessed or special meetings, if any, shall be read at each regular meeting before proceeding with other business. The order of business shall be determined by the mayor and/or city recorder/treasurer.

Section 9 Parliamentary procedure. All parliamentary questions which may arise before the council, which are not otherwise provided for, shall be determined by Robert's Rules of Order, Newly Revised.

Section 10 Selection of president. At its first regular meeting of every odd numbered year, the council shall elect, by a majority vote, a president from its members. In the Mayor's absence or disability, the president shall perform the duties of mayor. In the absence of both the mayor and president, the other members of the council shall select one of their number to perform the duties of president during such absence.

Section 11 Meetings--Citizen comment. Citizen comments will be scheduled for all council meetings that are open to the public.

Section 12 Meetings--Ground rules. The mayor will state the ground rules at the beginning of each meeting. The mayor will announce how and when citizens can comment on specific agenda items.

Section 13 Meetings--Addressing the council. A person who wishes to address the council shall indicate that they wish to do so in a reasonable manner which is not disruptive to the meeting. A person shall raise his/her hand or indicate on a sign-in sheet, if one is available, that they wish to address the council. If a person is not physically able to raise their hand or sign in, they may indicate to the council in some other manner that they wish to be recognized. Once recognized by the council, the person shall provide their name and address for the record and shall limit their testimony or presentation to two to five minutes at the discretion of the presiding officer.

Section 14 Meetings--Authority of presiding officer. The presiding officer has the authority to preserve order at all meetings of the council, to cause the removal of any person from any meeting for disorderly conduct and to enforce the rules of the council. The presiding officer may command the assistance of any peace officer of the city to enforce all lawful orders of the presiding officer to restore order at any meeting.

Section 15 Public hearing procedures. At public hearings the mayor will state the public hearing procedures before each hearing.

INTRODUCED AND ADOPTED by the City of Yamhill Council and signed by me in authentication of its passage this 23rd day of April , 1997.